Every client in one roster
Invite clients with your link, accept them when you’re ready, and see at a glance who’s on track and who’s gone quiet.
What it does
- A roster with each client’s status, coaching mode (online or in-person) and current program.
- Filter by status or mode; sort by name, newest, adherence or last activity.
- A hub per client: plan, logbook, progress, goals, a shared journal and private notes.
- Two-step intake: a new request waits for you to accept it, then you activate the client when their plan is ready.
- Log today’s workout, meals or habits on a client’s behalf.
- Deactivate a client to pause their plan, or remove them. Their own logs stay with them.
Who it’s for
- Trainers who’ve outgrown a spreadsheet or a notes app.
- Coaches with both in-person and online clients.
- New trainers with a handful of clients: Free covers up to 3.
How it works
Share your invite link
Copy it from Clients and send it. Clients sign up and request to join you.
Accept, then activate
Accepting adds them to your roster. Activating opens their plan and their logs to you.
Coach from the hub
Assign a program, message them, read their logbook or set a goal metric.
Good to know
- Free and the trial hold up to 3 clients, and pending requests count toward that. Pro holds 25 clients, Max 50 and Ultra 100.
Questions
How many clients can I have on the Free plan?
Up to 3, with no time limit. Pending requests count toward the 3. Pro holds 25 clients, Max 50 and Ultra 100.
How do clients join me?
They sign up through your invite link or your public page, which sends you a request. You accept it, then activate them when their plan is ready.
Do my clients pay for CoachOwl?
No. Plans are for coaches. Your clients use the app at no cost.
What happens when I reach my client limit?
New sign-ups stop until you upgrade or remove a client. The clients you already have aren’t affected.
Can I see what my clients see?
Yes. Client preview shows the real client app on sample data, on every plan.
Related features
Program builder
Plan up to 20 weeks of workouts, meals and habits, then assign an editable copy.
Progress tracking
Adherence, weight trends, photos and goals, with a status that flags who needs you.
Client messaging
1:1 chat with photos, video, voice notes, pins and search.
Client app
Today’s plan, logging, progress and chat for clients, at no cost to them.
Start free with up to 3 clients
No card and no time limit. Every feature is open for your first 7 days.